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TERMS & CONDITIONS

REGISTRATION POLICY:

Payment is due 21 days from the invoice date or before the event takes place, whichever is soonest. In order to secure your slot at the conference full payment must be received prior to the event.

PAYMENT METHODS:

  • Online Registration:  Credit/Debit Card payments can be made through the secure online payment site through the following link: https://www.strenuousconferences.com/event-details/ or the respective conference website.

  • Offline Registration: To register offline the participant/applicant contact the respective conference manager. The conference manager will advise the process of the offline registration procedure.

  • Please quote your invoice number as a reference.

  • Only fully completed registration forms will be accepted. An invoice will be sent after the receipt of your registration, and a confirmation of payment will be sent upon receipt of payment in full. If the full payment has not been received before the deadline indicated, the registration will remain valid, however, the due fee will be increased according to the payment period (early/regular/on-site).

  • Credit card details can only be accepted through our secure online system, by email, by telephone, or by fax to our contact details. 

  • Onsite Registration: Payment must be made before receiving conference materials on-site. The suggested mode of payment is by cash.

CANCELLATION/REFUND POLICY:

We understand that circumstances may prevent registrants from attending the conference. If a registrant cannot attend and cannot transfer their participation to another person or event, the following refund policy applies. All bank charges incurred will be the responsibility of the registrant.

  • More than 60 days before the conference: Eligible for a full refund, less a $100 service fee.

  • Between 60 to 30 days before the conference: Eligible for a 50% refund of the total payment.

  • Less than 30 days before the conference: No refund will be provided.

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VISA Refusal: In case of a VISA refusal, the paid registration fee can be transferred to any other Strenuous Group Conference scheduled within one year from the date of the original registration.

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Conference Cancellation: In the unlikely event that the Strenuous Group Conferences cancels the conference, delegates will be offered either a full refund or a credit note towards a future Strenuous Group Conference of equivalent value.

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Important Notes:

  • Refunds will not be provided in the event of threats of war, terrorism, or circumstances beyond the control of Strenuous Group Conferences.

  • The Strenuous Group Conferences reserves the right to make minor alterations to the program content, schedule, or speakers.

  • All refunds will be processed after the completion of the conference.

  • Registrations made at discounted rates are non-refundable.

PROGRAM CHANGES OR POSTPONEMENT:

The conference organizers reserve the right to modify the program. If Strenuous Group Conferences Postpones an event for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid.  You may use this credit for another Strenuous Groups Conference which must occur within one year from the date of postponement.

DATA PROTECTION AND AUTHORIZATION POLICY:

By registering for the conference you grant permission to Strenuous Group Conferences to photograph, film or record and use your name, likeness, image, voice and comments to publish, reproduce, exhibit, distribute, broadcast, edit and/or digitize the resulting images and materials in publications, advertising materials, or in any other form worldwide without compensation. Taking photographs and /or videotaping during any session is prohibited. Contact us for any queries.

OTHERS:

  • Accommodation Cancellation: Accommodation Providers (Hotels) have their own cancellation policies, and they generally apply when cancellations are made less than 30 days prior to arrival. Please contact us as soon as possible, if you wish to cancel or amend your accommodation.

  • Insurance: Registration fees do not include any kind of insurance.

  • Invitation Letter: For security purposes, a Letter of Invitation will be sent only to those individuals who had registered for the conference.

  • Transportation: Please note that any (or) all transportation and parking is the responsibility of the registrant.

  • Press/Media Pass: Press permission must be obtained from Materials Oceania and the conference organizing committee prior to the event. The press will not quote speakers or delegates unless they have obtained their approval in writing.

  • Liability:  The delegate shall take part in the conference at his/her own risk. The organizers will not accept any liability for personal injuries or for loss or damage to property belonging to the delegates, either during, or as a result of the conference.

  • Lost and found will be located at the registration desk during the events. Participants can drop off found items at the registration desk during the events. All items are turned into the venue’s local security office at the end of each day.

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